Director of Finance and Operations

Description
Employment Status:
Full-Time (40 hrs/wk)
Reports to:
Executive Director
Summary:
The Director of Finance and Operations will be a member of CircEsteem’s 4-person Leadership Team (consisting of Program, Community Outreach, and Executive Directors). The Director of Finance and Operations must be able to work in a fast-paced and multi-tasked environment with confidence and efficiency. The ideal candidate will be creative, organized, and able to create and implement strategies based on a framework of goals created with the leadership team.

The DFO has primary responsibility for overseeing all budget and fiscal functions. The DFO also oversees human resource functions, IT and systems, procurement, facilities and operations. They will supervise several members of the operations and administrative team.

This position will have a regular work week of Monday through Friday, approximately 9am – 5pm. Occasional weekend and evening special events occur throughout the year, which are also mandatory for all staff to support and attend.

Duties and Responsibilities:

Finance

  • In collaboration with the Executive Director, lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections;
  • Prepare monthly finance reports for the Executive Director. Present quarterly finance reports to Finance Committee and Board of Directors;
  • Monitor financial progress, troubleshoot, and make recommendations to the Executive Director as appropriate;
  • Manage annual audit process and serve as the primary liaison with the audit firm;
  • Oversee tax preparation and filing;
  • Supervise Office Manager and Finance Coordinator to ensure timely and accurate bookkeeping, bank deposits, receivables, payables, and grant vouchering;
  • Manage restricted funds in compliance with relevant guidelines and funding requirements;
  • Prepare all grant budgets in collaboration with the Development Manager;
  • Serve as a staff liaison to the Finance Committee of the Board of Directors;
  • Ensure all fiscal policies, procedures and documentation requirements are adequate to protect the organization.
  • Oversee payroll, benefits administration, recruiting, onboarding, off-boarding, and exit interviews;
  • Assure compliance with applicable HR, employment and personnel laws and regulations;
  • Oversee hiring and supervision of all administrative staff and administrative volunteers

Operations, Technology and Systems

  • Oversee management and maintenance of all office systems and facilities;
  • In coordination with the Operations Coordinator, develop and oversee risk assessment and emergency planning policies and procedures
  • Negotiate, prepare, and manage large third-party partnerships, sub-contracts, and vendors;
  • Create and manage systems to support the Operations Coordinator as they manage space rental, and negotiate small contracts on behalf of the organization;
  • Oversee the maintenance and repair of facility, vehicle fleet, and circus equipment
  • Support the IT functions of the organization
  • Maintain a sufficient portfolio of insurance coverage for organizations

Facility Renovation

  • Function as liaison between all contractors and CircEsteem’s Executive Director, following the renovations plan of the building
  • Bid out services and equipment from vendors/contractors and provide recommendations to the Executive Director
  • Communicate with Project Managers to ensure that benchmarks are being met to keep the project on schedule

Administrative

  • Assist with special events and fundraising events throughout the year
  • Attend necessary professional development workshops, events, and training seminars

Qualifications

  • Minimum 7 years of experience in a leadership role of an organization with more than 10 full-time employees
  • Demonstrated success in finance leadership position in non-profit organizations or other youth centered organizations
  • A solid understanding of standard GAAP accounting principles
  • The ability to collaborate effectively while working independently
  • A mastery of accounting (Quickbooks preferred), spreadsheet (Excel and Google Sheets preferred)
  • Demonstrated excellence in organizational, managerial, and communication skills
  • Understanding programs and program delivery
  • Keeps up with trends and best practices in the field
  • Bachelor’s degree; MBA/CPA or equivalent experience preferred.

Compensation:

Salary: $80,000 – $95,000

Benefits:

  • Contributions toward a 403b retirement account or Health Insurance Plan,
  • Paid Parental Leave
  • Short Term Disability Leave,
  • Quarterly Mental Health Stipends
  • Free programming for children of employees
  • Paid Time Off:
    15 days paid leave,
    5 days paid sick leave,
    10 Federal Holidays

Please submit a Letter of Interest and Resume to Molly at molly@circesteem.org to be considered for this position.